Employment Opportunity

Part-Time Archivist

Employment Type: Temp-Perm

Report to: Executive Director

Salary: Commensurate with experience;  8-10 hours per week on ongoing basis


Westport Historical Society seeks an experienced, self-motivated, and detail-oriented person to be a part-time Archivist.


The Archivist will be charged with the management, inventory, housing, and research of the Archives:  

  • Acquired materials – including, but not limited to: papers of individuals, businesses, and organizations, photos, books, maps, genealogies/family histories, house histories
  • Institutional records – correspondence, memoranda, minutes, financial records, reports, grant records, departmental files, architectural plans, documentary photographs and negatives, film, audio and videotapes, publications created by WHS, and records of exhibitions and installations
  • Research requests – complete both external and internal inquiries
  • Institutional Loan Requests – aiding the research and fulfillment of approved requests from other institutions.



  • Oversee the collection and update Archives policies to guide acquisition, retention, preservation, and deaccessioning strategies as well as digitization efforts
  • Assess, categorize, label collections, including identifying, scanning, and describing individual collections and pieces
  • Develop plan to re-house collections, as analysis deems necessary
  • Process collections into new systems, databases and metadata; produce and maintain electronic finding aids
  • Work with other collections teams to coordinate systems and policies for long-term preservation and access
  • Assist in selection and presentation of items for exhibits and displays
  • Identify and pursue potential grant opportunities to maintain and expand the archive
  • Conduct archival research to fulfill various external and internal needs; this includes locating and labeling assets to respond to external/internal research requests quickly, accurately, and thoroughly
  • Attend offsite meetings and educational seminars as necessary to improve condition of the archives and maintain most current accepted standards.


Interaction with Internal & External Teams:

  • Work closely with internal departments, including but not limited to Collections, Exhibits, Programs/Education, Gift Shop, Development, and Marketing
  • Represent the Archives needs at internal and external meetings
  • Train and supervise volunteers and student interns


Working Conditions:

  • Requires the ability to lift, push, pull and/or physically maneuver boxes of materials (a maximum of about 35 lbs)
  • Frequent bending, stooping, and stretching
  • Combination of office environment and archive storage vault as well as offsite research locations, from time to time



  • Bachelor’s degree, MLS or Certified Records Manager certification is preferred, and more than two years of demonstrated work experience in an archive or academic research library
  • Proficient with techniques for proper care and handling of paper records, books, and photographs  
  • Knowledge of best practices in digital preservation strategies for non-digitally-born material and for management of digitally-born materials
  • Familiarity with metadata standards and archival systems
  • Strong technical skills in digital asset management systems
  • Excellent interpersonal and writing skills are essential for effective communication and teamwork
  • Courteous and helpful attitude in fulfillment of research requests and interfacing with the public
  • Organized, detail-oriented, affinity for critical thinking and problem solving


Please send cover letter and resume to searchcommittee@westporthistory.org


Westport Historical Society provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or gender.